Records- Paper, Palm Leaves, Birch Bark, Papyrus 2

Papyrus

            Papyrus is a material similar to thick paper that was used in ancient times as a writing surface. It was made from the pith of the papyrus plant, Cyprus papyrus, a wetland sedge.  Papyrus can also refer to a document written on sheets of such material, joined together side by side and rolled up into a scroll, an early form of a book. Papyrus is first known to have been used in Egypt (at least as far back as the First Dynasty), as the papyrus plant was once abundant across the Nile Delta. It was also used throughout the Mediterranean region and in the Kingdom of Kush. Apart from a writing material, ancient Egyptians employed papyrus in the construction of other artifacts, such as reed boats, mats, rope, sandals, and baskets.

Parchment and Vellum

             The term parchment is a general term for an animal skin which has been prepared for writing or printing. Parchment has been made for centuries, and is usually calf, goat, or sheep skin. The term vellum from the French veau refers to a parchment made from calf skin. The manufacture of parchment is quite involved. After the skin is removed from the animal and any hair or flesh is cleaned away, it is stretched on a wooden frame. While it is stretched, the parchment maker or parchminer scrapes the surface of the skin with a special curved knife. In order to create tension in the skin, scraping is alternated by wetting and drying the skin. The parchment is scraped, wetted, and dried several times to bring it to the right thickness and tautness. Sometimes a final finish is achieved using pumice as an abrasive followed by chalk in order to prepare the surface of the skin to accept ink.

            Parchment has traditionally been used instead of paper for important documents such as religious texts, public laws, indentures, and land records as it has always been considered a strong and stable material. The five pages of the U.S. Constitution as well as the Declaration of Independence, the Bill of Rights, and the Articles of Confederation are written on parchment. The terms parchment and vellum are also used in the paper making industry. Parchment paper is made from cellulose fibers prepared from fir trees or plants such as cotton or flax. Paper can be made which mimics the thickness and smooth surface of parchment. The terms refer to the finish of the paper and should not be relied upon as an indicator of its long term stability.

Textile

           More ancient than the development of ceramics in the production of utilitarian objects is the activity of production of textiles, early man began to make first hand weaving fibers; even in its rigid form with what made baskets, also attach pieces of skins of animals using needles made of bones of animals in the Paleolithic period to create different items. At the end of the “stone age” accessories using a sort of loom, very primitive indeed were made. They place horizontally a tree branch holding the plot of fibers that were tightened with stones fastened in one of its extreme points, going stringing and weaving to make textiles.

In the Neolithic period man had at its disposal plants and animals; its new sedentary condition provided and they use the skin of those animals and plants to obtain the raw material for the production of textiles. New tools facilitate the realization of efficient and more complex looms.

It is known about textiles made in ancient India especially through references made in literature and in the clothing represented in sculptures figures. In Mohenjo-Daro in the Indus Valley around 3000 BC there was a cotton textile industry and endure fragments of this textiles impressed in archaeological excavations items that correspond to this period proving its existence. Unfortunately the humid climates during the monsoon contributed to the deterioration of those fabrics made of organic materials were rotting and alterations of its primary characteristics took place and therefore led to their destruction.

With the passage of time textiles in India were made adorned with fine flowers and robes embroidered using strands of gold, descriptions of them had been mentioned in writings left by the Greeks that correspond to the time of the campaigns of Alexander the great. Also mentioned in these and subsequent writings are references about the fibers collected from plants; specifically the cotton weaving in India in approximately the year 1750 B.C

Filing System of Records

        The development of filing whether manual, mechanized or automated should focus on the order or arrangement in which records or information are filed and maintained, and on means of ready identification and retrieval of individual records or files. These systems should take into account the functions and operational requirements of the offices they serve, and the need to segregate and secure any information requiring special protection or limited access within the office. The same criteria may be important factors in determining whether centralized or decentralized filing systems are more appropriate in a given situation. Filing systems should facilitate ready identification or segregation of records of permanent value, and be so designed as to permit periodic destruction of records of transitory value and regular transfers of records to intermediate storage areas or records centre when they become non-current.  File management is sometimes defined to include the development of filing and retrieval systems, as well as the operation of those systems, but its ultimate area of concern is much broader. It may involve the design and management of many filing and retrieval systems within a large organization, perhaps an entire ministry of government training of files personnel: selection of appropriate filing supplies and equipment, ensuring the maximum utilization of existing equipment and controlling the procurement of additional equipment and the development of systems for the storage of information on non-paper media such as micro- forms or video recordings, with computer-assisted means of information retrieval. Files management may also include responsibility for the periodic disposal of records no longer needed, for the operation of an intermediate staging or storage area for semi-current records and for the transfer of less active records to a records centre.